Automated note production in the annual accounts
Automated note production allows the finance team to generate complete note information directly from the accounting system. Instead of manual spreadsheets, ReAI combines data from the general ledger, payroll, banking systems and contract documentation so that the notes comply with the accounting act and good accounting practice .
What does automated note production mean?
Automated score production is a workflow where the score information is built from structured data sources, with ready-made templates and controls. The solution provides:
- Real-time update of draft notes when transactions change.
- Standardized templates that comply with requirements for annual accounts .
- Collaboration in the cloud so that audit and the board can comment directly in ReAI.
Core components
| Component | Description | Relevant resource |
|---|---|---|
| Data Model | Controlled dimensions for accounting data, HR and contracts | Continuous accounting closing |
| Control motor | Mapping against legal requirements, IFRS/NGAAP templates and thresholds | What is IFRS? |
| Document Generator | Publishes notes in XHTML, PDF and SAF-T attachments | What is SAF-T? |
Which notes should be automated first?
ReAI prioritizes notes that have clear data sources and a high audit risk:
- Note on equity is linked to capital changes and transactions in the general ledger.
- Note on salary costs retrieves figures from the salary system and social costs .
- Note on assessment principles uses pre-approved text blocks and links to the financial statements .
Example of data source mapping
| Note | Primary Source | Checkpoint |
|---|---|---|
| Loans and collateral | Bank integration and [loan agreements](/regnskap/finansiering-og-investering/langsiktig-gjeld “Langsiktig gjeld | Definisjon og regnskapsføring”) |
| Segment Information | Project Module and [Accounting Dashboard](/regnskap/digitalisering/accounting-dashboard “Regnskapsdashboard | Sanntidsstyring av økonomidata”) |
| Sustainability notes | ESG module and sustainability reporting | Check compliance with CSRD requirements |
This is how automated notes are set up in ReAI
- Map data sources: Identify which registries, APIs, and contracts cover each note. Use the integration map to see existing links.
- Define management rules: Create thresholds for deviations, and link them to role-based access management so that those responsible are notified.
- Build templates: Customize templates per company form with ready-made tables, text blocks and placeholders for notes such as notes to the annual accounts .
- Test and document: Run test publications and put documentation in ReAI’s quality archive along with the QA process .
Benefits for the finance team
- Shorter timeline: Automated notes remove manual compilation and provide earlier board review.
- Reduced risk: Continuous data sync results in fewer errors and better audit evidence.
- Sharing and traceability: Comments in ReAI are stored as an audit trail together with electronic signature .
Checkpoints before publication
| Checkpoint | Description | Responsibility |
|---|---|---|
| Reconciliation | Verify that amounts match the balance sheet and the income statement | Controller |
| Text Templates | Ensure that standard texts cover the year’s events (mergers, issues, write-downs) | Finance Manager |
| Revision | Share the trial version in ReAI and get comments from the auditor within the set deadline | Auditor |
Next step
Start with a pilot for the most time-critical notes, measure the savings and roll out further. Combine automated note production with continuous control monitoring to keep data quality high throughout the year.